Using an Agile workflow — where projects are completed in small pieces and delivered on a regular two-week basis — with a Scrum board (a visual representation of all the tasks in a project) is a great way to get sh… work done.
Add to that Mural’s Jira integrations (recently updated!) — which saves you time otherwise spent transferring information from one software platform to another (aka the ‘toggle tax’) — and you’re well on your way!
In fact, you can manage multiple responsibilities for any huge task by combining Scrum boards and Jira.
Why Jira? Jira is simply a way of adding trackable tickets to your Scrum board so that issues can be resolved before they hold up the line. In other words, Jira is your agent behind the scenes making sure that small problems don’t hold up your project.
What is the Agile development lifecycle?
The Agile lifecycle is an iterative workflow where large projects are completed in smaller chunks to hasten the project deliverables.
So if you’re planning a software launch, the Agile workflow makes sure that all parts are moving during every sprint (about two weeks). Traditionally, you'd have to wait until the development teams finished the whole project, which could take months or even years.
The increased visibility and efficiency of Agile methodologies leads to a better overall product development process. It's become so popular that seven out of 10 companies use some form of Agile in their businesses.
Related: A guide to the Agile development lifecycle
What is a Scrum board?
A Scrum board (while not a technical term used in Scrum) is another way of talking about an illustrative representation of a project's tasks and statuses. Visualize a online whiteboard with sticky notes that tell you what has to be done, who should be doing it, and when it’s finished. The whole team will look at the board every day and offer help, report on problems, and identify where roadblocks may occur.
Scrum boards follow very distinct Scrum ceremonies, which are like project meetings that help the Scrum board achieve its goals. They include:
Daily standup
Fifteen-minute daily check-in that allows all team members to review the board and discuss any issues.
Sprint planning
The process of adding tasks to the board, assigning the correct teams, and deciding if additional resources are needed.
Sprint review
Presenting the results of the sprint to the stakeholders.
Sprint retrospective
A meeting to discuss what went wrong, what went right, and what could have been done better before you start the next sprint.
What is Jira?
Jira is a bug and issue ticketing system by Atlassian that tracks and manages issues or problems with any part of your project. Why do project managers need Jira? Without it, it becomes a Herculean task to track where a bug is, who’s taking care of it, and whether the issue has been resolved.
One of the things that holds up productivity when using Agile Scrum boards is obstacles to tasks and incomplete user stories. When in the middle of a sprint, nothing is more time-killing than seeing a task suddenly stop in production because of a problem that could have been prevented if it had been addressed during the sprint.
So, combining Agile and Scrum makes good sense because:
- You’re using a Scrum board as an organizational tool, you’re applying a certain set of processes to it
- Tasks are being completed in a timely fashion with the Agile workflow
Now, you need a way to help identify bugs, problems, or issues that may hold up this very fast-paced process. That’s where Jira comes in. Adding Jira to your Scrum board lets you manage problems before they become even bigger problems that could potentially slow down the workflow.
The equation reads Agile (fast) + Scrum (or Kanban) board (organized) + Jira (problem solving) = Success
Not sure which type of task board you need? Check out this primer on the differences between a Scrum and Kanban task board.
Identify the major roles of Agile Scrum
The Scrum Leader (Master)
The Scrum leader, also called the Scrum Master, has one main responsibility — to make sure that everyone is adhering to Scrum ceremonies and that the team knows what they’re doing and why they’re doing it. You need this person on the team because, without them, you’ll only be serving up chaos and disorder.
The Product Owner
The Product Owner has a higher level of responsibility than the Scrum Leader. You need someone at the Product Owner level to make the tough decisions about priorities and overall workflow of the team.
The Jira Administrator
A new manager on your project, the Jira Administrator, is the person responsible for tracking and managing the Jira tickets that'll be incorporated into your board. The Scrum Master and Product Owner have way too much on their hands — the Jira Administrator is there to sweat the small stuff.
Get your Agile game together
Use the Scrum Framework to help plan your project, and use Jira to make it more efficient
Mural has a variety of ways to help Scrum teams integrate Jira into an Agile workflow. One of the easiest is a resource hub that shows you step-by-step how to incorporate Jira into your Mural templates, including how to install both the Jira Cloud and Jira Server integrations as well as how to use them in your everyday workflows in Mural.
You have to start your project by knowing what you want — what tasks need to be done, and who'll be responsible for the work. (That’s where the Scrum board comes in.)
Then you have to make sure that the process moves in small chunks, gets done quickly, and progresses smoothly. (That’s where the Agile methodology comes in.)
But making sure that the obstacles or challenges in the process are tracked and managed efficiently — that’s where Jira comes in.
Add Jira to turn ideas into trackable tickets
Jira can turn any idea, problem, or issue into a trackable ticket. That one virtual sticky note that shows you what the user story/task is can now have several other sticky notes attached to it that explain why it isn’t moving on the board. With Jira, someone can now track and manage all of the problems on the board and let the team know what the problem is, where it is, and if it’s been resolved.
Is your design team responsible for a slowdown in the process? Is there too much work for them to complete in one sprint? Do they not have the tools to complete their part of the project? Jira is there to track those issues.
How to create an Agile board in Jira
Creating an Agile board in Jira is a straightforward process that can significantly enhance your team's productivity and project management capabilities. Here’s a step-by-step guide to help you get started:
Step 1: Set up your Jira Project
Before you can create an Agile board, you need to have a Jira project set up. If you haven't already done this, follow these steps:
- Log in to Jira: Navigate to your Jira instance and log in with your credentials.
- Create a New Project: Click on the "Projects" dropdown menu and select "Create project."
- Choose a Template: Select a template that suits your needs. For Agile projects, the "Scrum" or "Kanban" templates are typically the best choices.
- Configure your Project: Enter the project name, key, and other relevant details, then click "Create."
Step 2: Create your Agile Board
Once your project is set up, you can create your Agile board:
- Navigate to boards: From the Jira dashboard, click on "Boards" in the top menu.
- Create a new board: Click on the "Create board" button. Voila, you have a Jira board.
- Select board type: Choose between a Scrum board or a Kanban board, depending on your team's workflow preferences.some text
- Scrum board: Ideal for teams that work in sprints and need to track progress over fixed time periods.
- Kanban board: Suitable for teams that focus on continuous delivery and want to visualize their workflow.
- Configure your board: Follow the prompts to configure your board. This includes selecting the project you want to associate with the board and setting up columns and swimlanes.
Step 3: Customize Your Board
Customizing your board ensures it meets your team's specific needs:
- Add columns: Define the stages of your workflow by adding columns. Common columns include "To Do," "In Progress," "Code Review," and "Done."
- Set up Swimlanes: Swimlanes can help you categorize tasks by priority, assignee, or other criteria.
- Configure quick filters: Quick filters allow you to quickly view specific subsets of issues, such as those assigned to a particular team member or those with a high priority.
Step 4: Add Issues to Your Board
Now that your board is set up, you can start adding issues:
- Create issues: Click on the "Create" button to add new issues to your board.
- Assign issues: Assign issues to team members and set priorities.
- Move issues: Drag and drop issues across columns to reflect their current status in the workflow.
Step 5: Monitor and Adjust
Regularly monitor your board to ensure it remains effective:
- Hold stand-ups: Use the board during daily stand-ups to discuss progress and address any blockers.
- Review and adjust: Periodically review the board's configuration and make adjustments as needed to better align with your team's workflow.
By following these steps, you'll have a fully functional Jira Agile board that can help your team stay organized, track progress, and deliver projects more efficiently.
Benefits of using an Agile Scrum board in Jira
Implementing an Agile Scrum board in Jira can revolutionize the way your team manages projects, enhancing efficiency, collaboration, and overall productivity. Here are some key benefits of using an Agile Scrum board in Jira:
Enhanced Visibility and Transparency
One of the most significant advantages of using a Scrum board is the increased visibility it provides. With a clear overview of all tasks and their statuses, team members can easily see what needs to be done, what's in progress, and what's completed. This transparency fosters accountability and ensures that everyone is on the same page.
Improved Collaboration
Scrum boards in Jira facilitate better collaboration among team members. By centralizing all project information in one place, team members can easily communicate, share updates, and collaborate on tasks. This collaborative environment helpsresolve issues quickly and ensures everyone is working towards the same goals.
Streamlined Workflow
A Scrum board helps streamline the workflow by breaking down projects into manageable tasks and organizing them into sprints. This structured approach allows teams to focus on delivering value incrementally, rather than trying to tackle everything at once. The board's columns, such as "To Do," "In Progress," and "Done," provide a clear path for tasks to follow, making it easier to track progress and identify bottlenecks.
Better Prioritization
With a Scrum board, you can prioritize tasks effectively. By using features like backlog grooming and sprint planning, you can ensure that the most important tasks are addressed first. This prioritization helps in aligning the team's efforts with the project's goals and ensures that critical tasks are not overlooked.
Flexibility and Adaptability
Agile methodologies are designed to be flexible and adaptable, and a Scrum board in Jira embodies these principles. Teams can easily adjust their plans and priorities based on feedback and changing requirements. This flexibility allows for continuous improvement and ensures that the project remains aligned with the evolving needs of stakeholders.
Data-Driven Decision Making
Jira's Scrum boards come with powerful reporting and analytics tools that provide valuable insights into project performance. Metrics like velocity, burn-down charts, and sprint reports help teams make data-driven decisions. These insights can be used to identify areas for improvement, optimize workflows, and enhance overall project management.
Seamless Integration with Other Tools
Jira integrates seamlessly with a wide range of other tools and platforms, making it a versatile choice for project management. Whether you're using Mural for visual collaboration, Bitbucket for code management, or Slack for communication, Jira's Scrum boards can be easily integrated to create a cohesive and efficient work environment.
You have the team — now use the tools
Putting together the perfect team doesn’t always equate to instant success — being an amazing chef means nothing if the food is delivered late.
Project organization should include implementation of Jira bug and project tracking software for a more comprehensive approach to project management, one that catches bugs and problems before they turn into project delays. Jira just adds another layer of accountability to your Agile Scrum board — think of it as a muscle-bound sticky note system for your next Scrum.
Mural makes it possible for enterprises to implement and scale Agile methodologies in a visual, collaborative way. Contact our Sales team to learn more about how Mural powers enterprise collaboration.
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