Kanban board template

Use Mural's free (and editable) Kanban board template to track, manage, and share all your projects. Add sticky notes, tags, and comments as you collaborate with your team to drive actions and outcomes while keeping everyone aligned.

The Kanban board template helps you:

• Keep track of all your projects and tasks
• Stay aligned with your team
• Quickly track and share progress
• Define clear roles and responsibilities

How to use the Kanban board template

To use the Mural Kanban board template with your team, follow the steps outlined below.

1. Create a Kanban board for each project you're working on

This will help you keep track of all the different tasks and subtasks involved in the project.

2. Get your columns in order

Begin by using (or editing) the columns in the Mural template that represent the different stages of your process.

3. Add sticky notes for all your tasks

Add sticky notes to each column to represent the individual tasks that make up your projects. Include information about each task such as its name, description, due date, and status.

Assign each task to a specific team member. This will help ensure that everyone is aware of their responsibilities and knows when a task is due. (This can easily be done using tags for sticky notes in any mural.)

Helpful hint: You can color code them by project to make it easy to get a sense for each project as a whole.

4. Keep your board up to date

Use your Kanban board to track progress visually. This will help you quickly identify areas where progress has stalled or where tasks are falling behind schedule.

As tasks are completed, move them from left to right along the appropriate column. Use tags for sticky notes, or other symbols (like icons from Mural’s built-in library) to indicate different statuses (e.g., pending approval, in progress).

Hold regular check-ins with your team to discuss the Kanban board and make sure everyone is on track. This will ensure that everyone is aware of any changes or updates to the project plan.

Tips for running a Kanban template exercise

To get the most out of your Kanban board with your team, you should:

• Make sure that all relevant stakeholders are included when building your board, so that you can avoid any blind spots or missed tasks associated with any of your projects
• Use color coding to add a visual layer of communication that makes it easy to see which projects involve more tasks, and tags for sticky notes to add details like stakeholder, status, or other relevant information
• Make sure your board stays up to date, and you’ll have an easy-to-share view of your progress across all your projects and tasks

💡 Related: How to Run a Sprint Review Meeting + Template