Importance/Difficulty Matrix template template

What is an Importance Difficulty Matrix?

The Importance Difficulty Matrix is a prioritization framework from the LUMA System of Innovation — a set of 36 human-centered design methods organized into three core skills: Looking, Understanding, and Making. This matrix falls under Understanding > Patterns & Priorities, where it helps teams compare competing options by plotting them on two axes: how important each item is and how difficult it is to accomplish.

Use this template to map 10–15 tasks, ideas, or initiatives onto a visual 2×2 grid so your team can see where to focus first. Unlike a simple pros-and-cons list, the matrix forces deliberation: you rank items against each other on importance before assessing difficulty, which surfaces disagreements early and builds genuine alignment. The result is a shared, visual action plan your team created together. This isn’t a priority list handed down from above. Learn more about how this method fits into the broader design thinking process.

The Importance Difficulty Matrix helps teams:

• Make priority calls faster by comparing items visually rather than debating them in a spreadsheet or meeting notes

• Surface hidden disagreements about what matters most, so teams resolve them before committing resources

• Create a shared action plan with clear quadrants — from quick wins to strategic moonshots — that everyone helped build

• Connect prioritization to a proven design thinking methodology through the LUMA System, giving the exercise structure and repeatability

How to use the Importance Difficulty Matrix template

The Importance Difficulty Matrix follows a deliberate, step-by-step process. Rank importance first, then layer in difficulty — this two-pass approach is what makes the method more rigorous than simply dropping items into quadrants.

Step 1: Gather your items

Assemble 10–15 tasks, ideas, or initiatives your team needs to prioritize. Add each one to a separate sticky note in the mural. This range keeps the exercise focused — too few items and the matrix won’t reveal meaningful trade-offs; too many and the discussion will stall.

Step 2: Set up the matrix

The template provides a 2-axis chart with Importance on the horizontal axis (low to high, left to right) and Difficulty on the vertical axis (low to high, bottom to top). The four resulting quadrants give you a clear framework for sorting priorities.

Step 3: Rank by importance first

Place each sticky note along the horizontal axis based on how important it is relative to the others. Most important items go to the far right; least important go to the far left. Discuss each placement as a team before moving on — this is where the real alignment happens.

Step 4: Rank by difficulty second

Now move each item up or down along the vertical axis to reflect how difficult it is to accomplish. Move items only vertically so you preserve the importance ranking from the previous step. Most difficult items go toward the top; least difficult toward the bottom.

Step 5: Read the quadrants and build your action plan

Once every item is placed, the four quadrants tell you where to focus:

• Best bets (high importance, low difficulty) — Start here. These deliver the most value with the least effort.

• Quick wins (low importance, low difficulty) — Easy to complete and useful for building momentum, but don’t let them crowd out higher-impact work.

• Moonshots (high importance, high difficulty) — Worth pursuing, but plan for the time and resources they’ll require.

• Low priority (low importance, high difficulty) — Deprioritize or table these. They’re not worth the effort right now.

Assign owners and next steps for each quadrant so the prioritization exercise translates directly into action.

When to use the Importance Difficulty Matrix template (with examples)

The Importance Difficulty Matrix works wherever a team has more good ideas than capacity to pursue them. Here are three scenarios where it’s especially effective.

Product teams prioritizing a feature backlog

A product manager has 12 feature requests from customer interviews, internal stakeholders, and support tickets. Instead of relying on gut instinct or the loudest voice in the room, the team plots each feature on the matrix during a sprint planning session. The visual layout makes trade-offs concrete: a high-value API integration might land in the moonshot quadrant because of its engineering complexity, while a UX tweak lands in best bets. The team walks away with a prioritized backlog grounded in shared reasoning, not assumption.

Strategy teams aligning on quarterly goals

Cross-functional leaders gather for quarterly planning with a list of 15 strategic initiatives. Each leader naturally advocates for their own team’s priorities. The Importance Difficulty Matrix creates a neutral visual space to compare initiatives side by side. Plotting them together — importance first, difficulty second — reveals where the organization should concentrate resources and where it’s overcommitting to low-impact work.

Workshop facilitators running a design thinking session

After a brainstorming session generates dozens of ideas, a facilitator uses the Importance Difficulty Matrix to help the group converge. Participants rank items collaboratively using Mural’s real-time canvas, with anonymous voting to surface honest assessments of difficulty. The matrix pairs naturally with other LUMA System methods like Affinity Clustering (to group ideas before prioritizing) and Visualize the Vote (to confirm final decisions).

Tips for running an Importance Difficulty Matrix workshop

• Time-box each ranking pass. Give the team 10–15 minutes to rank by importance, then another 10–15 minutes for difficulty. Without a time constraint, discussions can spiral on a single item. A focused cadence keeps the session productive and the energy high.

• Use Mural’s anonymous voting and comments to gather honest input. When team members can share their perspective privately before the group discussion, you get a more accurate picture of where the team actually stands — especially on politically sensitive items. Tags on sticky notes help capture individual reasoning so nothing gets lost.

• Rank items against each other, not against an abstract scale. The power of this method is relative comparison. Rather than asking “Is this important?” (everything feels important), ask “Is this more important than that?” It’s a small shift that produces much sharper prioritization.

• Don’t skip the action plan. The matrix is a means to an end, not the end itself. Before closing the session, assign owners to the top items in each quadrant and set review dates. The best prioritization exercise is worthless if nothing happens after the sticky notes are placed.

• Revisit the matrix regularly. Priorities shift as new information comes in. Schedule a monthly or quarterly check-in to reassess where items fall — some moonshots may become best bets as constraints change, and new items may need to be added.

Related templates

• Bull’s-eye Diagramming template — Organize priorities into concentric circles to identify what matters most at the center.

• Creative Matrix template — Generate ideas at the intersection of different themes and categories to broaden your thinking before prioritizing.

• Stakeholder Mapping template — Map your key players and their influence to understand who should be involved in prioritization decisions.

• Brainwriting template — Capture ideas independently before bringing them together — a strong setup exercise before running the Importance Difficulty Matrix.

• Product Roadmap template — Translate your prioritized items into a timeline that tracks progress from plan to launch.

• Process Flowchart template — Map out the steps to implement your highest-priority items after the matrix exercise is complete.